Small Business Tips and Tools

The Best Project Management Tools for Small Business Owners

October 6, 2020
2 min read

Nobody has what it takes to get it done all by themself. That’s why project management tools are here to help small business owners like you effectively manage projects and tasks. Plus, they are usually completely customizable so they can fit the needs of teams of different sizes with different goals.

Learn how far your team can go by keeping your projects on track, boosting productivity, and automating your processes using a blend of the tools listed below.

General Project Management Tools


Trello is a visual collaboration tool that helps you manage projects and tasks with your team in one easy-to-use hub. Its Kanban boards are stackable and shareable, and the software offers free plans.


If you’re looking for a more comprehensive project management tool, Asana offers multiple holistic project views, such as lists, boards, timelines, calendars, files, progress and more. It also offers a basic free plan.


Monday lets you up your collaboration game, allowing you to manage your work with multiple options to view, analyze, organize and execute your projects. You can also easily assign tasks and get notifications on what your team is working on in real time.


For bigger teams, Basecamp is an excellent hub for team collaboration. Teams can track multiple projects and tasks, store and share team documents, and increase communication regarding progress in projects and tasks. There’s even Slack-like messaging included!

Organizational and Note-Taking Tools


Evernote is a mobile app designed for note-taking, organizing, task management, and archiving. Notes can be text, drawings, or photographs, plus it features a handy “web clipper” tool, which allows you to file any website link to refer to later.

Microsoft OneNote

Using OneNote, you can get organized creating “notebooks” you can then organize into sections and pages, and revise using type, highlighting, or ink annotations. You can also share your notebooks with coworkers, friends, or family. It’s also included in the Microsoft Office suite, so if you already pay for Word or Excel, this might be a good option.


Using Simplenote, you take notes that will stay updated in all your devices, automatically and in real time. Notes are also backed up with every change, so it’s easy for you to keep track of what notes you took last week or last month.

Microsoft To Do

Get stuff done with Microsoft To Do’s app that helps users manage tasks and to-do lists. You can synch and organize schedules and calendars from a phone, tablet, or computer. Plus, the app has options to set reminders, and share calendars, web pages, and articles for later viewing.

Set Appointments and Stay on Schedule

Acuity Scheduling

Acuity Scheduling lets you wave goodbye to playing phone tag with a customized scheduling page that clients can use to easily view your real-time availability and self-schedule their own appointments. Full disclosure: Hello Alice earns an affiliate commission for any users who sign using the link above.


Calendly also lets you schedule meetings with zero hassle by letting you share a schedule link to your email, or embed it on your website, which clients can then use to self-schedule their own appointments with you.

For more small business tips and inspiration create a free account on Hello Alice or subscribe to our weekly newsletter.

Actionable Tips

Subscribe now to get instant access to stories from business owners like you, funding opportunities from Hello Alice and our partners, and tips from small business experts.